Management Software is a tool designed to help experts with the organisation of all their in-person and live events. When choosing the right software for you, you will experience a variety of benefits that come with its use, such as easier management, increased engagement and improved data collection.

It is not a matter of if but a matter of how. So what does it need? And what features do you want it to have? Before purchasing event software, ask yourself these questions...

#1 - Can I monitor event registration in real time? 

Event registration is a leading factor in your ability to measure the event’s success. Once a visitor has registered, their data needs to be collected in a clear and structured database.

#2 - Can I successfully contact attendees? 

Before the actual event, you want your event software to bring across information regarding the event. Once it is up and running, contact is vital to measure experience and improve engagement. 

#3 - Does it offer an event app? 

The future is mobile, hence the importance of an event app. When choosing, be sure to check whether the app works across Apple and Android devices. 

#4 - Is it responsive across device types?

While some attendees use their mobile phones, others may use tablets or smart tabloids. You want to make sure your event software is responsive across different device types.

#5 - How will it reduce time from current tools?

For your event planning process, it is important to use an event software that works within itself. You don't want to have tools or integrations inside the software that do not communicate well or even malfunction.  

#6 - Can I have a fully customisable experience?

The same way you choose a theme and styling plan for the physical event, you want to have the ability to customise the event software for your brand colours as well. 

#7 - Does the software integrate with social media accounts?

When planning an event, the power of social media cannot be overlooked. This means you need an event software that makes marketing and contact via these platforms as easy as possible. 

#8 - Can I see event analytics and reports?

Event planning does not go without the need to measure its success. Your event software has to allow you to see reports and updates accordingly. 

#9 - Will I see event updates immediately?

Anything can happen at your event, so you need to be sure to use technology that will work seamlessly with any changes and update data immediately such as adding attendees or changing event details.

#10 - Is there sufficient support documents and guides to help me use the software?

There's no denying the importance of good customer service and support to help you use the event software without issue. It is crucial to your event that you can successfully use your event technology to it’s potential.

Final Thoughts

When choosing your event software, remember to consider all of these before purchasing. Within event planning, only the right tools, software and support systems can truly lift your events to the next level. Consider it an essential long-term investment that, in the end, saves costs and planning time.

For help with your event software and technology, contact us at ExpoBeacon to see how we can help to elevate your event.